Targeted departmental optimisation is a key factor when it comes to making teams more productive and innovative. The KIROI Step 6 method creates a think tank that gives employees the impetus to develop and implement creative solutions directly in their department. In this way, departmental optimisation can be proactively designed and innovative strength sustainably promoted.
Department optimisation through targeted idea development
Step 6 of KIROI focusses on how employees generate concrete ideas within their department and implement them in a practical way. This is essential in order to automate routine activities and utilise resources in a targeted manner. Particularly in departments with complex processes, such as customer service, production or controlling, there is often a noticeable increase in efficiency as a result of innovation-promoting support.
One example from the IT department of a medium-sized company is the introduction of an automated ticket system that reduces repetitive enquiries. At the same time, the team can concentrate on strategic IT projects. In the field sales department, another team developed ideas for optimised visit scheduling, which led to reduced travel times and increased customer satisfaction at the same time. In the HR department, the workload was better distributed through intelligent employee scheduling, which minimised stress and increased motivation.
All of these practical examples show how KIROI Step 6 supports innovation processes in a targeted manner as a tool for departmental optimisation. This allows challenges to be tackled in a structured manner and new technologies, such as artificial intelligence, to be implemented in a meaningful way.
Generate and realise ideas with KIROI
The application of KIROI Step 6 requires a structured process that enables employees to contribute their experience. Initial ideas are collected and prioritised in workshops or moderated sessions and specific implementation steps are defined. Companies from the manufacturing industry report how this has resulted in innovative product improvements. A logistics service provider, on the other hand, implemented new transport routes by analysing processes as a team, which halved journey times. A marketing department was also able to use the collaborative think tank to develop creative campaign concepts that have created lasting customer loyalty.
BEST PRACTICE with one customer (name hidden due to NDA contract) A manufacturing company used KIROI Step 6 to intensify the internal dialogue between production and quality management. Through targeted idea sessions, the team was able to recognise weak points in the production process at an early stage and implement solutions with significantly fewer rejects.
Benefits and impact of department optimisation with KIROI
Departmental optimisation means more than just increasing efficiency: it is also about promoting an innovation-friendly culture. Involving all employees, as in KIROI Step 6, increases acceptance of change. This saves time and resources during implementation. In the finance department, teams reported that harmonised new working methods made the monthly closing process faster and error-free. Customer service employees developed new communication guidelines that reduced complaints and therefore improved service quality. In the purchasing area, digitised ordering processes have greatly reduced incorrect orders.
These examples show: The method helps companies not only to streamline processes, but also to strengthen motivation and collaboration. Companies benefit from departmental optimisation in several ways - through improved processes and innovative teams.
Practical tips for optimising your department
The following tips will help to make your department optimisation with KIROI Step 6 a success:
- Start with an open collection of ideas in which all department colleagues can participate.
- Use small, agile workshops to quickly test initial prototypes or pilot projects.
- Promote transparent communication about progress in order to maintain a high level of acceptance and participation.
- Integrate technological tools that facilitate idea management and implementation.
- Learn from pilot projects and adapt solutions iteratively to the needs of the department and the company.
This structured approach results in practicable innovations that are anchored in the real working situation and have a lasting effect.
My analysis
Departmental optimisation with the support of KIROI Step 6 acts as an effective think tank that supports companies in developing creative and implementable solutions directly in the teams. This leads to sustainably improved processes, a high level of innovation and a motivated workforce. It is particularly important to involve all employees so that practical needs are taken into account and implementation is successful.
The use of KIROI Step 6 not only provides impetus in the development of ideas, but also accompanies their implementation, thereby increasing added value in the departments in the long term.
Further links from the text above:
Practical examples for your own department: Idea development with KIROI Step 6 [2]
Mastering idea development: KIROI step 6 for your department [4]
Methods of process optimisation - IPH Hannover [1]
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