Anyone dealing with modern technologies and digital transformation can hardly avoid tool testing. Tool testing is a central component of many processes, as it helps companies to identify the best digital tools for them and use them efficiently. Step 2 of the KIROI methodology is dedicated to precisely this topic. A targeted and structured tool test helps to identify potential and minimise risks at the same time. In this article, you will learn how to test tools successfully as part of the KIROI methodology and how to proceed.
Why tool testing plays a key role in KIROI step 2
The second step of the KIROI methodology focuses on the selection and evaluation of suitable tools. The aim is not to select a tool based on instinct, but to create a reliable basis for decision-making through sound, practical tests. The aim is to test tools according to specific criteria that are tailored to the individual needs of the company. In this way, decision-makers avoid common pitfalls such as the unnecessary use of overloaded solutions or a lack of compatibility with existing systems.
For example, a manufacturer from the production technology sector is testing various visual recognition systems to assess the accuracy of quality inspections. At the same time, a service provider in the healthcare sector is testing tools for electronic document processes, where user-friendliness and security take centre stage. A financial services provider, on the other hand, uses tool testing to better analyse AI-based risks and integrate them into the existing IT system.
Practical examples from various industries
In retail, companies use tool testing to assess AI-supported systems for inventory and sales planning. This optimises storage costs and avoids stock shortages. A logistics company uses tool testing to check various route optimisation programmes and thus improve delivery processes and customer satisfaction. In the education sector, institutions are testing supporting tools that individualise learning paths and are tailored to the needs of individual learners.
BEST PRACTICE with one customer (name hidden due to NDA contract)A media producer carried out a tool test of AI-based text creation solutions in KIROI step 2. The focus was on text quality, customisability and workflow integration. This structured approach made it possible to effectively establish the new technology in everyday work and increase acceptance within the team.
How to organise the tool test systematically and effectively
At the heart of tool testing is a systematic process that includes clearly defined steps. Firstly, the process begins with a precise needs analysis. What are the requirements? Which processes should be supported or automated? This foundation is crucial for the successful comparison of tools.
Potential tools that can technically map these requirements are then selected. It is advisable to involve specialist departments and end users right from the start. They provide valuable perspectives and ensure that the solution is actually used later on.
The actual test is carried out by applying the tool to a specific use case. Real scenarios show the strengths and weaknesses of the tools. Criteria such as user-friendliness, performance, scalability, data protection and integration effort should always be evaluated and documented.
Important tips for a successful tool test
An open approach to test results is helpful: not every tool fits all use cases equally well. The aim is to find the best compromise solution that supports the project. Transparent documentation also protects against decision-making errors and enables future learning through comparison.
For example, a logistics company opted for route optimisation when testing the tool, which not only reduced costs but above all improved the flexibility of the vehicle fleet. A retail company that compared tools for sales forecasting significantly increased planning accuracy after a successful test. And in the education sector, schools reported how individualised learning aids are now better accepted thanks to targeted tool testing.
Testing tools in practice: pitfalls and solutions
An unstructured approach often leads to a loss of time and frustration. If you only look at tools instead of testing them with clear objectives in everyday life, you often miss out on crucial insights. Precise preparation is therefore essential: define requirements precisely, create relevant use cases and introduce clear evaluation standards.
For complex digital tools, it is also advisable to take advantage of experienced coaching, such as KIROI coaching. Here, among other things, comparison methods are taught that make the tool test effective and comprehensible. This turns the test into an important basis for well-founded decisions.
Examples from the digital transformation
A financial services provider analysed several AI tools for automated risk analyses and was able to sustainably improve its processes thanks to the structured tool test. A supply chain company optimised its supply chain planning and significantly reduced delivery times following tool testing. And a manufacturer in the mechanical engineering sector tested image analysis tools with artificial intelligence in order to recognise sources of error at an early stage and reduce rejects.
My analysis
Tool testing is an indispensable phase in the KIROI methodology. The structured approach, the clear definition of objectives and the involvement of the specialist departments make this step the foundation for successful digital projects. Practical tests make it possible to realistically evaluate tools and thus select the right ones for the needs of the organisation. Decision-makers thus gain security and transparency and accompany changes confidently and purposefully.
Further links from the text above:
Tool test in KIROI step 2
Tool test: How decision-makers master AI tools in KIROI Step 2
Tool tests in KIROI step 2: How decision-makers test AI tools
For more information and if you have any questions, please contact Contact us or read more blog posts on the topic Artificial intelligence here.
Deutsch 
English (UK)