Tool evaluation is about finding and assessing the right tools for your organisation. This process is crucial to ensure that the selected tools optimally support the requirements and processes. In this article, we will explain the various steps and aspects of tool evaluation and show how companies can implement them successfully.
## Tool evaluation: The key to success
Tool evaluation is a systematic process that is divided into several phases. The first step is to clearly define the company's requirements and objectives. This includes identifying the must-have and nice-to-have functions that are necessary for the successful integration of the tools[7]. Companies such as Infineon and Wacker use these approaches to customise their tools to their specific needs[1].
Another important aspect is practical application. Tools should be tested in real projects in order to evaluate their effectiveness and user-friendliness. This supports sustainable integration into everyday working life[2]. Systematic documentation and the collection of user feedback are crucial here.
## The importance of evaluation criteria
Evaluation criteria are at the heart of every tool evaluation. They help to objectively compare the tools and make an informed decision. Criteria such as user-friendliness, compatibility with existing systems and adaptability to individual processes are of particular interest[4]. Companies benefit from a structured approach that ensures that all relevant aspects are taken into account.
A two-stage selection process can speed up the evaluation process. Firstly, the most important criteria are identified to create a longlist of potential tools. The shortlist is then evaluated on the basis of all relevant criteria[3]. This approach significantly reduces the effort involved and enables companies to quickly arrive at a meaningful evaluation.
## Practical application and experience
The practical application and use of AI tools are crucial for a successful tool evaluation. By testing tools in real projects, companies can better understand their strengths and weaknesses. This supports the continuous improvement of the way they are used and helps to utilise potential[2].
One example of this is the use of AI-based planning tools in logistics. These tools make it possible to optimise routes efficiently and increase productivity. Weaknesses can be identified and rectified through an iterative test process, which increases acceptance and utilisation within the team[4].
## Support through transruption coaching
Transruption coaching plays an important role in tool evaluation by supporting companies in the process of evaluating and implementing tools. This coaching provides impetus on how the introduction can be better communicated internally in order to increase acceptance and utilisation. Companies benefit from an increased capacity for innovation and improved process quality[2].
BEST PRACTICE with one customer (name hidden due to NDA contract)A medium-sized company from the logistics sector tested an AI-based planning tool. The iterative test process enabled weaknesses in the data connection to be recognised and rectified. The support provided by transruptions coaching gave the team ideas on how the introduction could be better communicated internally in order to increase acceptance and utilisation.
## Conclusion on the tool evaluation
Tool evaluation is a crucial process that helps companies to find the right tools for their specific requirements. By defining clear requirements and evaluation criteria as well as practical application and support through coaching, companies can optimise their processes and increase their ability to innovate.
My analysis
Tool evaluation is not a static process, but a dynamic approach that needs to be continuously adapted and improved. Companies that successfully implement this process can achieve significant advantages in terms of efficiency and innovative capacity.
Further links from the text above:
Mastering tool evaluation: KIROI step 2 - Try out AI tools
What really matters in a tool evaluation
Machine learning - evaluation of platforms
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