The tool test is an essential step in identifying the optimum software solution for individual company requirements in KIROI step 2. This is not just about trying things out, but about targeted testing and support that helps decision-makers to derive sustainable added value from the implementation.
Why the tool test in KIROI step 2 is crucial
Nowadays, companies are faced with a multitude of software options that are often difficult to compare. The tool test in KIROI step 2 helps to select systems not only according to theoretical criteria, but also to evaluate them in practical use. A fitness centre, for example, can use the tool test to check which customer data management system can best be integrated into its training operations. Another example: a marketing team tests various automation tools to find out which one best facilitates campaign management. In facility management, maintenance and energy efficiency solutions can also be tested directly for their suitability for everyday use using a structured tool test.
Companies often report that systematic testing increases acceptance among employees because they are involved in the process at an early stage and their feedback is actually reflected in the selection process. In addition, good documentation of the test results ensures greater transparency and therefore more certainty in the decision-making process.
Practical procedure for a successful tool test
The tool test should be understood as a dynamic process. It is crucial to first define clear objectives and criteria. These could be user-friendliness, integration capability, security or increased efficiency in day-to-day work. A company from the logistics sector might prioritise smooth interfaces, while a service provider might focus on the automation of routine tasks.
This is followed by the selection of the relevant test users who actively work with the tool. For example, a retailer can involve its sales teams to test how well a new checkout system works. It is important to create realistic test environments, for example through pilot projects that ensure a representative practical relevance.
Collecting feedback is the next key step. This should be communicated openly and user experiences should be analysed intensively in workshops or surveys, for example. In industry, this helps to recognise technical limitations at an early stage that might be less visible in everyday office life. The results enable well-founded adjustments to be made and the final decision to be made on a broad factual basis.
BEST PRACTICE with one customer (name hidden due to NDA contract) A medium-sized production company used the tool test to find suitable software for resource planning. By involving the department heads and technical teams in the test process, weak points were identified at an early stage and customised adjustments were made. User satisfaction increased significantly and the introduction went smoothly.
Coaching support: Valuable support during the tool test
Transruption coaching offers decisive assistance here. Coaching sessions help to precisely define the criteria for the tool test, manage the process in a targeted manner and correctly interpret the data obtained. One retail company reported that the coaching support made the test phase more clearly structured and employees were more motivated to use the new merchandise management system. Another example from the service sector shows how the coach helped to prepare the test results in such a way that they convinced the management.
In this way, the tool test in KIROI step 2 is transformed from a technical review into a strategic instrument that supports sustainable innovation and process improvements. In this way, companies not only gain a tool, but also support that promotes added value for the entire team.
Important tips for effective tool testing
The following measures are recommended to successfully implement the tool test:
- Clear target definition: What should be achieved with the tool?
- Early involvement of future users in order to understand user needs
- Testing in realistic scenarios and pilot projects for practical findings
- Collect open and regular feedback and analyse it systematically
- Documentation and transparent communication of the results
A fitness centre that is testing new training planning software can use these tips to make the introduction easier. Similarly, a medium-sized service provider can benefit from a structured feedback round in order to optimise employee feedback. Such procedures can also be used to better identify potential savings in the area of facility management.
My analysis
The tool test in KIROI Step 2 is an indispensable instrument for companies that want to shape their digital transformation in a targeted and sustainable way. It makes it possible to evaluate tools not only on paper, but also in practice, taking into account all relevant user perspectives. This holistic approach promotes acceptance and supports successful integration into existing processes. With the right support from transruptions coaching, the process also becomes more structured and results-orientated.
Establishing tool testing as an integral part of strategic decisions provides companies with valuable impetus, promotes innovation and creates a stable basis for future growth.
Further links from the text above:
Tool test in KIROI step 2: How decision-makers find the best
Tool testing for decision-makers: successfully utilising KIROI step 2
AI as a threat or an opportunity in times of skills shortages
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