Tool tests in focus: How decision-makers master KIROI step 2

Tool tests in focus: How decision-makers master KIROI step 2

The selection of suitable digital solutions presents many companies with challenges. Tool tests are becoming increasingly important because they offer decision-makers a structured way to assess software tools. In KIROI step 2 in particular, tool tests support the targeted assessment of functionalities and benefits. This ensures an accurate selection - with measurable success.

Increased efficiency through systematic tool testing

Decision-makers often report that the large number of providers and functions can make the software selection process considerably more difficult. This is where tool tests come into play, as they not only make it easier to compare tools, but also provide practical insights into their performance. Companies from sectors such as financial services, e-commerce and manufacturing are therefore increasingly focussing on transparent tool testing methods.

An example from the financial sector shows how tool tests can help with the integration of accounting software. This allows interfaces, user experience and automation potential to be scrutinised. In e-commerce, a tool test provides important indicators for CRM solutions in order to optimise the management of customer relationships. Manufacturing companies in particular benefit from tool tests by testing production planning tools for their efficiency in day-to-day operations.

BEST PRACTICE with one customer (name hidden due to NDA contract)

In the industrial sector, transruptions-Coaching supported a company in the selection of a project management tool. We analysed several candidates based on defined criteria such as user-friendliness and adaptability. The result led to a significant increase in employee acceptance and improved project coordination processes.

KIROI step 2: Support and impetus for successful tool tests

KIROI step 2 challenges decision-makers not only to evaluate the benefits of a product superficially, but also to check its suitability for individual project requirements. Transruption coaching offers a structured support process that helps clients test tools and provides valuable input for the selection process. Practical support reduces uncertainties and makes the decision more informed.

In the healthcare sector, for example, tool tests facilitate the selection of electronic patient records by testing both data protection and user-friendliness. In the education sector, tool tests help with the selection of learning platforms that support different didactic approaches. In the service sector, well-founded tool tests ensure better harmonisation of CRM and automation tools.

BEST PRACTICE with one customer (name hidden due to NDA contract)

A medium-sized consulting company used transruptions coaching to carry out a tool test for new customer management software. The structured process made it possible to evaluate various tools in detail and test their adaptability to specific requirements. This avoided subsequent implementation problems and significantly increased employee acceptance.

Practical tips for successful tool tests

In order to implement tool tests effectively, there are a few points to bear in mind. Firstly, clear criteria should be defined that are tailored to your own needs and objectives. Secondly, it is important to simulate practical scenarios in order to experience the tools in everyday life. Thirdly, an interdisciplinary team that brings in different perspectives and knowledge is recommended.

Companies in the logistics sector report that this approach has enabled them to significantly optimise the use of software. Creative agencies, on the other hand, use mock-ups and prototypes to make tool tests lively and vivid. Service providers focus on integration capability in order to keep existing systems compatible.

BEST PRACTICE with one customer (name hidden due to NDA contract)

A large retailer used tool tests to select a new merchandise management solution. Important process steps in day-to-day business were modelled and several scenarios were run through. This helped to precisely recognise the strengths and limitations of the candidates and to focus the selection on a particularly flexible system.

My analysis

Tool tests have become indispensable in the context of digital transformation. They support decision-makers in evaluating software solutions not only technically, but also from a practical perspective. Especially in KIROI step 2, structured tool tests provide a reliable basis for sound decisions. Support from experienced coaches can also stabilise the process and provide valuable impetus. Systematic use of tool tests increases the chances of selecting customised and sustainable digital tools for your company.

Further links from the text above:

[1] Tool tests for decision-makers: How KIROI step 2 works - SAULDIE

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