In the digital transformation, decision-makers and managers are faced with the challenge of finding the right tools for their organisation. The tool test in KIROI step 2 is a key process for testing and evaluating digital solutions in a targeted manner. Many clients come to us with the question of how they can get a structured overview of the multitude of offers and make the right choice. The tool test provides impetus, helps with decision-making and supports digital transformation projects.
Why the tool test is important for decision-makers
Decision-makers are often faced with a large selection of digital tools. Without a clear approach, they lose a lot of time and energy. A structured tool test prevents this blind flight. It creates transparency and enables objective evaluations. Managers gain important insights for customised solutions.
In the healthcare sector, clinics are testing digital documentation solutions. They test how secure and user-friendly the systems are. In the manufacturing industry, companies rely on visual systems for quality control. Here, the tool test shows how reliably the technology recognises errors. Risk analysis tools are also tested in the financial sector. Integration into existing processes is crucial here.
Tool test: Practical testing instead of gut feeling
A tool test goes beyond mere functional testing. It evaluates user-friendliness, integration capability and operational compatibility. This provides a precise picture of which systems are suitable as digital helpers in everyday working life. Decision-makers first define clear objectives and use cases. Based on this, possible tools are identified and evaluated in workshops in a practical environment.
In education, schools and universities are testing digital learning platforms. The focus is on learning effectiveness and user-friendliness for students and teachers. In logistics, companies are testing digital control systems for warehouse processes. Compatibility with existing IT systems is crucial here. Tools for campaign management are also being trialled in marketing. Adaptability to individual processes plays a major role.
BEST PRACTICE with one customer (name hidden due to NDA contract) A large manufacturing company carried out a comprehensive tool test for production optimisation systems. All departments were involved, from the workshop to the management. The structured tool test showed that one particular system resulted in a 25 per cent efficiency gain. The company implemented the system much faster because all stakeholders had built up trust during the tool test and understood the benefits.
How the tool test works in practice
A successful tool test begins with a detailed analysis of the individual requirements. Decision-makers define specific use cases and check which tools cover them. In doing so, they not only pay attention to technical functions, but also to user-friendliness and compatibility with existing systems.
In the media industry, companies use the tool test to evaluate various text creation solutions. The focus is on text quality, customisability and integration in the workflow. In the construction industry, companies test digital planning tools. Scalability and integration effort are decisive factors here. Tools for customer service and inventory management are also being tested in the retail sector. User-friendliness and support play a major role.
BEST PRACTICE with one customer (name hidden due to NDA contract) A media company used the tool test in KIROI step 2 to evaluate different AI-based text creation solutions. The focus was on text quality, customisability and integration into the workflow. This structured approach led to a successful implementation and a high level of acceptance within the team.
Feedback and documentation in the tool test
A central component of the tool test is the collection of feedback from users. This feedback is systematically incorporated into the evaluation and helps to recognise potential and obstacles at an early stage. This prevents the tool only fitting in theory but not being accepted in practice.
Documenting the test results makes it possible to make decisions transparent and create traceability. For project managers, this is an important basis for ensuring sustainable utilisation. In practice, it has been shown that companies lose a lot of time and energy without a clear procedure. With a targeted tool test, requirements can be precisely recorded and the selection objectively evaluated.
My analysis
The tool test in KIROI step 2 is an essential building block for a well-founded decision when selecting software and tools. Those who approach this step in a structured manner and with accompanying coaching increase the likelihood of finding and introducing suitable tools. Practical examples from various industries show how different the requirements are and how important a transparent test phase is. Overall, the tool test supports decision-makers in carefully weighing up the costs, effort and benefits of digital technology and sustainably strengthening the success of the project.
Further links from the text above:
Tool test in KIROI step 2: Discover AI potential now!
KIROI step 2: Tool test - How decision-makers test AI solutions
Tooltest: Successfully try out AI tools with KIROI Step 2
Tool test in KIROI step 2: How decision-makers find the best AI solutions
Tool test in KIROI step 2: How decision-makers find the best
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