How decision-makers master AI tools in KIROI step 2
Dealing with the latest technologies presents many managers with challenges. Decision-makers need sound support in the phase in which they need to identify suitable AI tools and use them sensibly. The second KIROI step offers precisely this space to test AI tools in a practical and safe manner and to integrate them into projects.
The importance of a structured tool test in the process
Many decision-makers come to us with the question of how they can make an informed decision from the large selection of AI tools. The second phase of the KIROI process centres on targeted tool testing. The aim here is not just to compare tools superficially, but to examine which tools offer which functions in a practice-orientated manner and how they fit the individual challenge. KIROI coaching provides methodical support and gives impulses as to which criteria should be taken into account. The result is not a blind flight, but a targeted approach.
The tool test helps to design specific use cases. Should an AI chatbot answer customer enquiries with automation support? Or do you need an analysis tool that can process large amounts of data quickly? We repeatedly clarify these questions with clients in order to narrow down the selection and enable iterative tests.
Typical challenges in tool selection
Decision-makers often report on the wide variety of AI tools available on the market. They are overwhelmed by the abundance and feel uncertain as to which tool really offers added value in the long term. Another issue is integration into existing systems, which rarely works without transitions. We therefore recommend that tools are first thoroughly tested in a test environment and their interoperability evaluated.
Data protection and transparency also play a role. Managers specifically ask for tools that do not cause unwanted data leaks or handle company data securely. At this point, KIROI coaching places a particular focus on responsible selection that takes ethical and legal aspects into account.
AI tools in practical use - examples from the field
Many industries are currently learning how AI tools can be used effectively. For example, the sales team of a medium-sized company is currently testing AI chatbots to speed up customer communication. They have found that fine-tuned programming is essential for customer acceptance.
In marketing, teams use automated tools to analyse large amounts of data in order to identify trends at an early stage. This shows that the quality of the input data is the basis for precise predictions. An incomplete data set can distort the result.
In the field of research and development, both generative AI applications and specialised tools for text and image processing are used. A suitable selection of tools enables rapid experimentation with prototypes and significantly shortens development cycles.
KIROI BEST PRACTICE at company XYZ (name changed due to NDA contract)
In an industrial company, decision-makers tested several AI analysis tools in a small team as part of KIROI step 2. The aim was to find a solution that would automatically analyse large volumes of production data and identify bottlenecks at an early stage. The coaching provided support in creating a structured comparison matrix and also taking into account practical aspects such as usability and integration into existing ERP systems. The accompanying dialogue provided valuable input that ultimately facilitated the successful implementation.
Tips for the successful use of AI tools in the second KIROI step
An important factor for success is the involvement of relevant specialist departments during the tool test. This allows different perspectives to be better taken into account and the tool actually meets the requirements afterwards. It is also advisable to formulate clear objectives in order to organise the testing in a targeted manner.
An open attitude is also helpful: not every tool is suitable for every application, but it is important to productively visualise the possibilities and limitations of a tool and derive insights from this. KIROI coaching supports this learning process and offers structured methods for comparing different tools.
A third tip concerns the documentation of the test results. Only a transparent overview of strengths, weaknesses, costs and integration effort can turn the tool test into a sound basis for decision-making.
KIROI BEST PRACTICE at ABC (name changed due to NDA contract)
A service provider in the media production sector tested various AI writing tools in KIROI step 2. The accompanying analysis made it possible to compare relevant criteria such as text quality, customisability and workflow compatibility. The result helped the team to organise the introduction of automated text creation with a clear methodology and to accompany the implementation in everyday working life.
How KIROI coaching can support tool selection
The coaching offers support for a structured approach to tool testing, provides professional impetus and helps to deal with uncertainties. Decision-makers report that the exchange helps them to find their way through the variety of solutions and gain new perspectives. The clear definition of objectives and an iterative approach help to break down barriers and promote acceptance within the team.
Regardless of the industry, decision-makers benefit from this guided process, as the tool test is not a one-off action, but part of a continuous learning and adaptation process.
KIROI BEST PRACTICE at company DEF (name changed due to NDA contract)
Several AI image generation tools were experimented with in an innovation lab. The coaching helped to define criteria for creativity, speed and licence issues. This enabled the team to quickly make validated decisions and start a pilot project that specifically supports the design process.
My analysis
The various experiences show how important a structured and practical tool test is in the second KIROI step. This enables managers and teams to clarify the individual fit of the AI tools and take external framework conditions such as data protection or integration into account. KIROI coaching supports this process with clear methods and valuable impulses, without making promises of effectiveness. This creates a solid foundation on which AI integration can take place in a sustainable and targeted manner.
Further links from the text above:
[1] AI chatbots compared in 2025: ChatGPT, Gemini, Claude ...
[2] SEO tool check: The best SEO tools
[3] Comparison of the 30 best AI tools for study and work
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