The tool testing process is a crucial step in the selection of innovative AI solutions for companies. Many managers are faced with the challenge of finding the right tool from a wide range of options. Without clear criteria and a structured approach, a lot of time and energy is at risk of being lost. The tool test always begins with a precise analysis of the requirements and the definition of specific use cases[1].
Structured tool test for success
A structured tool test is more than just a quick look at functions; it is an iterative process that enables continuous learning. The second step of the KIROI process in particular shows how crucial a structured approach is for reducing uncertainties and identifying customised tools[1]. Decision-makers are faced with the challenge of choosing the best tool from a variety of options that is not only technically convincing, but also fits the team and the processes.
A successful tool test depends on transparency, communication and a willingness to learn. This is the only way to find the right solution and anchor it in the company in the long term. This includes the involvement of relevant stakeholders, the documentation of all steps and results as well as the use of external impulses and coaching to professionally support the process[1].
The tool test in KIROI step 2
The tool test in KIROI step 2 begins with a precise analysis of the requirements and the definition of the use cases. Only then are potentially suitable tools selected and trialled in real projects or test environments. Decision-makers pay attention not only to the technical functions, but also to user-friendliness, compatibility with existing systems and adaptability to individual processes[3].
Practical examples from various industries
In the manufacturing industry, the tool test is often used to evaluate early warning systems that enable faults to be recognised before downtimes occur. In this way, production processes can be stabilised and downtimes reduced[5]. In the area of office organisation, routine tasks are made easier by automation tools. In a tool test, aspects such as simple integration into existing office applications and data security take centre stage[3].
BEST PRACTICE with one customer (name hidden due to NDA contract) A medium-sized company from the technical services sector found that an SEO tool with a strong focus on competitive analysis and keyword gap analysis offers considerable added value. The tool made it possible to improve the company's own positions against competitors in a targeted manner and to identify gaps in keyword coverage. This impulse was experienced as particularly valuable for digital strategy development[3].
Successful integration through transruption coaching
Successful tool testing requires more than just using the software. The involvement of relevant departments from IT, production and management is crucial. This creates practical scenarios that depict realistic use cases. Documenting the results ensures transparency and facilitates communication in the decision-making process[9].
transruption coaching helps to clearly formulate goals, define suitable metrics for evaluation and guide the team through the entire process. Clients often report that such support provides decisive impetus and motivates the team to adopt and actively shape new technologies[9].
BEST PRACTICE with one customer (name hidden due to NDA contract) The tool test was used in a manufacturing company to test an AI-supported maintenance system. The support provided by transruptions coaching enabled a clear formulation of objectives and helped to analyse the test results in a structured manner. This allowed technical challenges to be recognised at an early stage and adjustments to be made before the system went into series production[9].
My analysis
Tool testing is a crucial step in the selection of AI tools. A structured approach enables companies to make informed decisions and find the right tools for their specific requirements. The involvement of coaching and the documentation of the results are crucial for success. The tool test makes it possible to identify risks at an early stage and optimise the integration of new technologies.
Further links from the text above:
[1] Tool test in KIROI step 2: How decision-makers find the right tools
[3] Tool test in KIROI step 2: How decision-makers find the best
[9] Tool test in KIROI step 2: How decision-makers test AI tools
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